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Organize and Deliver a Professional Development Seminar
for the Society of PM Professionals
of Greater Vancouver

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Volunteer your services as the Project Manager for a professional development seminar. If there is a topic you want to see explored, or if you are willing to contribute your management skills, the resources of the Society will be made available to you.

Every seminar is a separate venture, managed by a one-time team. The team leader, the PM, has complete responsibility for event delivery from start to finish: from booking the facility and recruiting the presenters to collecting any outstanding fees and issuing the evaluation and completion reports. The PM is the key player. If there is no PM, then there is no seminar.

Unless a volunteer Project Manager steps forward from the ranks of the local PMPs, a seminar does not proceed.

In addition to technical presenters, workshop leaders, and the Project Manager, there are volunteer roles on the management team for each seminar. Additional volunteers are invited for all. One person may be asked to do two or more jobs:

Technical Program
Binder Co-ordination
Facilities and Food
Registration and Collection
Evaluation Report

To volunteer your services as a seminar Project Manager, or seminar management team member, contact the President or any Officer of the Society.

The key process resources available to the management team for a seminar are a Management manual, and a series of template documents and messages. These items are available for download from the list below.

Right click on an item to download it to your computer:

• Seminar Management Manual . PDF. The most comprehensive set of requirements and guidelines for managing a professional seminar. Principally written for the guidance of the PM, it also includes duties and suggestions for other management team members.
• Status Reporting Form. MS Word template. Completed periodically by the PM to keep the Society President appraised of plans for the seminar.
• Seminar Binder Template. MS Word templates for the required seminar binder. There is a standard format for the look and content of the seminar binder, including the use of standard fonts and page layouts.
• Abstract and Biography Template. MS Word templates for the sections of the seminar binder for individual presentations or workshops. To be prepared by the individual presenter or workshop leader.
• Invitation Notice to Presenter or Workshop Leader. MS Word template for informing presenters and workshop leaders of the policies of the Society in connection with making a presentation. It covers matters such as no reimbursement, no commercial promotion, and the expectation that the presenter will register and pay.
• Registration Message Templates. Zip file. Registration messages, receipts, and other tools for the Registration Manager
• Seminar Budget and Food Order. A template and guidelines based on historical costs. For more information contact the Secretary Treasurer of the Society.
• Evaluation Report. ZIP file. Template and models for summarizing participant evaluations of presentations, workshops, and the seminar over-all.
• Completion Report. ZIP file. Template and models for the seminar close-out report, including financial performance and lessons learned.
  
  

This page updated December 11, 2013